Evidence of Ownership Documents

Chapter 4 — Evidence of Ownership Documents

4.000 Introduction

The following definitions explain the types of evidence of ownership documents that the department accepts from a dismantler to place “junk” status on a vehicle record. For those not discussed, contact your local DMV for assistance.

3.050 Voiding a Notice of Acquisition/Report of Vehicle To Be Dismantled (REG 42)

To void a Dismantlers Notice of Acquisition/Report of Vehicle To Be Dismantled because of an error, write “VOID” across all copies of the set. Keep the triplicate copy for your records and mail the original and duplicate copies to:

Department of Motor Vehicles
PO Box 942869 MS A235
Sacramento, CA 94269-0001

If the Dismantlers Notice of Acquisition was mailed to the department before the error was discovered:

3.040 Completing a Notice of Acquisition/Report of Vehicle To Be Dismantled

Fields
 Information
Fields 1
 Information 27
 Expiration date of the last registration
Fields 2
 Information 26
 State in which the vehicle was last registered
Fields 3
 Information 25
 License plate number on the vehicle
Fields 4
 Information 21
 Vehicle identification number (VIN)
Fields 5
 Information 22
 Engine number (motorcycles)
Fields 6
 Information
DMV use only
Fields 7
 Information 23
 Make of the vehicle
Fields 8
 Information
Body type of the vehicle
Fields 9
 Information 24
 Year model of the vehicle
Fields 10
 Information
Date vehicle was purchased by the dismantler
Fields 11
 Information 28
 Date the dismantler took possession of the vehicle
Fields 12
 Information 29
 Name/address of the person from whom the dismantler purchased the vehicle
Fields 13
 Information
Check the appropriate boxes to indicate the items being submitted
Fields 14
 Information
Check the appropriate box to indicate the condition of the vehicle
Fields 15
 Information
Check the appropriate box to indicate the disposition of the license plates
Fields 16
 Information
Date the Report of Vehicle to be Dismantled was signed
Fields 17
 Information 31
 Signature of the authorized person completing the form
Fields 18
 Information 32
 Firm name of the licensed dismantler
Fields 19
 Information 33
 Dismantler’s occupational license number
Fields 20
 Information 34
 Dismantler’s address
Fields 30
 Information
Date the Notice of Acquisition was signed

3.030 Sample – Notice of Acquisition/Report of Vehicle To Be Dismantled

3.030 Sammple - Notice of Acquisition/Report of Vehicle To Be Dismantled


3.020 Report of Vehicle To Be Dismantled (REG 42)

The Report of Vehicle To Be Dismantled (upper portion of the REG 42) — The original and duplicate copy must be submitted within 90 days of acquisition of the vehicle with the required clearance documents to record a vehicle as dismantled. The duplicate copy is validated by the department and returned to the dismantler. The triplicate copy is retained by the dismantler as a permanent business record.

3.010 Dismantlers Notice of Acquisition (REG 42)

The Dismantlers Notice of Acquisition (lower portion of the REG 42) is used to report vehicles acquired for dismantling to the department and the Department of Justice.

Within five calendar days (this includes Saturdays, Sundays and state holidays) not including the day of acquisition, the dismantler must mail the original and duplicate copies of the completed Notice of Acquisition as shown below. The postmark date on the envelope will be used to determine compliance. The triplicate copy is retained by the dismantler as a permanent business record.

Mail the original copy to:

Department of Motor Vehicles
PO Box 944292
Sacramento, CA 94244-2920

Mail the duplicate copy to:

Department of Justice
Stolen Vehicle Unit
PO Box 903417
Sacramento, CA 94203-4170

Reporting Documents

Chapter 3 Reporting Documents

3.000 Reporting Documents

The Dismantlers Notice of Acquisition/Report of Vehicle To Be Dismantled (REG 42) is a two part form supplied to licensed dismantlers by the department.

2.060 Delivering Documents to a DMV Office

Documents pertaining to dismantled vehicles may be delivered to DMV by listing the applications on a Transmittal of Registration Applications (FO 247).

Submit the original and two copies of the FO 247, with the completed applications attached, to a DMV office within 90 calendar days from the date you acquire the vehicle. Refer to Appendix 1D for the 90-day chart to determine the last day an application may be submitted to DMV without penalty.

2.050 Documents Required To Obtain Authority To Dismantle a Vehicle

Mail or deliver the following documents to the department within 90 calendar days from the date of acquisition:

The Certificate of Excise Tax Clearance (BOE 1138) is only available from the State Board of Equalization headquarters office in Sacramento and may be obtained by contacting them as follows:

Motor Carrier Section
Fuel Taxes Division, MIC 65
PO Box 942879
Sacramento, CA 94279-0065

1-800-400-7115 phone
(916) 323-4404 fax
boe.ca.gov/sptaxprog/spftdmfuels.htm

Dismantlers are exempt from odometer disclosure reporting but they should submit any disclosure statements received when they acquired the vehicle.

Fees—A licensed dismantler is not required to pay fees or penalties on a vehicle that is to be dismantled.

2.040 When a Vehicle Can Be Dismantled (VC §11520)

A vehicle can be dismantled: