6.025 New Vehicle Sales by a California Dealer (VC \u00a7\u00a74150, 4150.5, 4456, 5901, and 11714) - California DMV<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dmv.ca.gov\/portal\/es\/handbook\/vehicle-industry-registration-procedures-manual-2\/new-vehicles-sold-by-california-dealers\/new-vehicle-sales-by-a-california-dealer\/\" \/>\n<meta property=\"og:locale\" content=\"es_MX\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6.025 New Vehicle Sales by a California Dealer (VC \u00a7\u00a74150, 4150.5, 4456, 5901, and 11714) - California DMV\" \/>\n<meta property=\"og:description\" content=\"California dealers must submit to DMV a completed Application for Registration of New Vehicle (REG 397) form or a Multiple Vehicle Report of Sale (REG 397A) form for all new vehicles sold by the dealer with any supporting documents and the fees due within 20 days to avoid penalties and an administrative service fee (ASF). 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{"id":13651,"date":"2020-04-15T15:23:50","date_gmt":"2020-04-15T22:23:50","guid":{"rendered":"https:\/\/www.dmv.ca.gov\/portal\/handbook\/vehicle-industry-registration-procedures-manual-2\/new-vehicles-sold-by-california-dealers\/new-vehicle-sales-by-a-california-dealer\/"},"modified":"2026-03-04T08:23:14","modified_gmt":"2026-03-04T16:23:14","slug":"new-vehicle-sales-by-a-california-dealer","status":"publish","type":"dmv_handbook","link":"https:\/\/www.dmv.ca.gov\/portal\/es\/handbook\/vehicle-industry-registration-procedures-manual-2\/new-vehicles-sold-by-california-dealers\/new-vehicle-sales-by-a-california-dealer\/","title":{"rendered":"6.025 New Vehicle Sales by a California Dealer (VC \u00a7\u00a74150, 4150.5, 4456, 5901, and 11714)"},"content":{"rendered":"

<\/p>\n\n\n\n

California dealers must<\/strong> submit to DMV a completed Application for Registration of New Vehicle (REG 397) form or a Multiple Vehicle Report of Sale (REG 397A) form for all new vehicles sold by the dealer with any supporting documents and the fees due within 20 days to avoid penalties and an administrative service fee (ASF). As of July 1, 2012, or later, dealers must use REG 397 (REV. 10\/2022) or later revision date.<\/p>\n\n\n\n

Note<\/span> A dealer cannot <\/strong>advertise for sale, sell, or purchase for resale any new vehicle of a make for which the dealer does not hold a franchise (VC \u00a711713.1(f)). <\/span><\/p>\n\n\n\n

The dealer, authorized employee, or agent for the dealer must submit:<\/strong><\/p>\n\n\n\n

\n
Properly and legibly completed REG 397 to ensure the accuracy of the California Certificates of Title issued. Incomplete, incorrect, or unclear information reported on the REG 397 can be costly and inconvenient to all parties involved.<\/li>\n<\/ul>\n\n\n\n
The REG 397 is completed as follows:<\/strong><\/p>\n\n\n
Section<\/th> Information Required<\/th><\/tr><\/thead>
Section<\/span>Date First Sold as a New Vehicle (MM\/DD\/YYYY)<\/strong><\/td> Information Required<\/span>The date the buyer paid the purchase price, signed a purchase contract\/security agreement, and took possession\/delivery of the vehicle.<\/td><\/tr>
Section<\/span>Date First Operated (MM\/DD\/YYYY)<\/strong><\/td> Information Required<\/span>The date the vehicle was first operated by the retail buyer.
Note<\/span> Fees are due based on the \u201cDate First Operated\u201d date.<\/span><\/td><\/tr>
Section<\/span>NRM\/IND<\/strong><\/td> Information Required<\/span>This box is checked if the vehicle is being registered to nonresident military (NRM) personnel, their nonresident spouse, or a member of a California Indian tribe living on a federal Indian reservation or rancheria in California. Refer to\u00a0Additional Information<\/strong>\u00a0in this section for fee exemption and
additional documentation requirements.<\/td><\/tr>
Section<\/span>Make<\/strong><\/td> Information Required<\/span>The make or DMV\u2019s make abbreviation. The vehicle identification number analysis (VINA) program generates most makes. Key DMV\u2019s make abbreviation if the make\u00a0is not<\/strong>\u00a0generated.\u00a0Do not<\/strong>\u00a0key the vehicle model as the make.
Note<\/span> Trailers\u00a0are not<\/strong>\u00a0in the VINA program. Key the correct make if an incorrect make generates when the vehicle identification number (VIN) is entered.<\/span><\/td><\/tr>
Section<\/span>Year Model<\/strong><\/td> Information Required<\/span>The manufacturer\u2019s designated year model.
\u2022\u00a0Do not<\/strong>\u00a0return an application or a report of deposit of fees (RDF) for missing year model information.
\u2022\u00a0Do not<\/strong>\u00a0write in a year model omitted by the dealer.<\/td><\/tr>
Section<\/span>Body Type<\/strong><\/td> Information Required<\/span>The body type model (BTM) abbreviation used by DMV.<\/td><\/tr>
Section<\/span>Motive Power<\/strong><\/td> Information Required<\/span>The motive power\u00a0must <\/strong>be\u00a0indicated for all vehicles.<\/td><\/tr>
Section<\/span>Number of Axles<\/strong><\/td> Information Required<\/span>Required for commercial vehicles and trailers, except trailer coaches (CCH) and camp (CMP) trailers.<\/td><\/tr>
Section<\/span>Unladen Weight<\/strong><\/td> Information Required<\/span>Required for commercial vehicles and trailers, except trailer coaches (CCH) and camp (CMP) trailers.<\/td><\/tr>
Section<\/span>Vehicle Identification Number<\/strong><\/td> Information Required<\/span>A valid 17-digit VIN\u00a0must <\/strong>be\u00a0shown for a passenger vehicle, truck, bus, motorcycle, trailer, or cab and chassis operated on the roads and highways.
Return the application to the dealer if the VIN\u00a0does not<\/strong>\u00a0pass the check-digit. Refer to Chapter 1 for additional information.<\/td><\/tr>
Section<\/span>M\/C Engine Number or Additional Identification Number<\/strong><\/td> Information Required<\/span>Required for motorcycles. Use the serial number on the motor for an electric motorcycle\u2019s engine number.<\/td><\/tr>
Section<\/span>OHV\/MC Dealers Only<\/strong><\/td> Information Required<\/span>Required for on-highway and off-highway vehicles. See Chapter 15.120 Registration of Noncomplying OHV (VC \u00a7\u00a74000, 38010, 38012, and 38040)<\/a>.<\/td><\/tr>
Section<\/span>Length and Width in Inches<\/strong><\/td> Information Required<\/span>Required for CMP, trailer CCH,\u00a0y<\/strong>\u00a0motorhomes. A Statement of Facts (REG 256) form with the motorhome length and width may be submitted.<\/td><\/tr>
Section<\/span>GVWR (Pickups only)<\/strong><\/td> Information Required<\/span>Gross vehicle weight rating (GVWR) is required for all pickup trucks.<\/td><\/tr>
Section<\/span>County of Residence<\/strong><\/td> Information Required<\/span>The county the buyer lives in. It may differ from the mailing address county.<\/td><\/tr>
Section<\/span>Sold to<\/strong><\/td> Information Required<\/span>True Full Name<\/strong>\u2014The printed name of\u00a0each<\/strong>\u00a0buyer. Either the \u201cAND\u201d or \u201cOR\u201d box should be checked if more than one buyer is named. Documents are printed with \u201cAND\u201d if a box is not checked.
Note<\/span> Leased Vehicles<\/strong>\u2014The lessor\u2019s printed name followed by the abbreviation \u201cLSR\u201d and the lessee\u2019s printed name followed by the abbreviation \u201cLSE\u201d are required.<\/span>
Equipment Number<\/strong>\u2014Entered only on fleet vehicles.
Driver License\/ID Card No.<\/strong>\u2014The California DL\/ID number\u00a0must <\/strong>be\u00a0entered for\u00a0each<\/strong>\u00a0registered owner or lessee (if the lessee is an individual). If a California DL\/ID has not been issued, the out-of-state DL\/ID number and state of issuance is shown.\u00a0Do not<\/strong>\u00a0request DL\/ID number verification.
Return applications missing the DL\/ID number information.
Do not<\/strong>\u00a0key a fictitious DL\/ID number.
Note<\/span> A DL\/ID number\u00a0is not<\/strong>\u00a0required for vehicles registered to a company, business, or trust.<\/span>
Purchaser\u2019s Address<\/strong>\u2014The buyer\u2019s business or residence\u00a0y<\/strong>\u00a0mailing address, if different. The trailer coach or vessel location is entered in the space for the mailing address.
Lienholder or Legal Owner<\/strong>\u2014Must<\/strong>\u00a0show a name and address or the word \u201cNone.\u201d Return applications without this information.
Note<\/span> The person entering this information should initial the entry, but\u00a0do not\u00a0<\/strong>return an application solely for missing initials.<\/span>
Electronic Lienholder ID #<\/strong>\u2014The Electronic Lien and Title (ELT) # is entered, if applicable. The lienholder name and address must be entered exactly as shown on the ELT listing which is updated quarterly.
Date<\/strong>\u2014Must be completed.
Buyer\u2019s Signature(s)<\/strong>\u2014Must be completed.
Note<\/span> Leased Vehicles<\/strong>\u2014Only the lessor\u2019s signature is required; the lessee\u2019s signature is optional.<\/span><\/td><\/tr>
Section<\/span>Certificate of Cost<\/strong><\/td> Information Required<\/span>Line 1A or B must be completed including checking the boxes on line A, the Date Purchased\/Acquired, and the cost which is the full cost price of the vehicle to the buyer,\u00a0excluding<\/strong>\u00a0sales tax, license fees, or financing costs.
Note<\/span> Federal Retail Excise Tax\u00a0is<\/strong>\u00a0included in the price on the first retail sale of a commercial truck or truck chassis with a gross vehicle weight (GVW) of 33,001 pounds or more and a permanent trailer identification (PTI) trailer or trailer chassis with a GVW of 26,001 pounds or more.<\/span><\/td><\/tr>
Section<\/span>Odometer Disclosure Statement<\/strong><\/td> Information Required<\/span>The odometer reading, dealer\u2019s number, date, signature(s) and Handprinted name(s) of the buyer and seller and dealer’s number.<\/td><\/tr>
Section<\/span>Certificate of Unladen Weight of Vehicle
(For Commercial Motor Vehicles Only)<\/strong><\/td> Information Required<\/span>On new vehicles, dealers may certify to the unladen weight of commercial vehicles up to 8,000 pounds or over 10,001 pounds and all trailers. A weight certificate\u00a0is required<\/strong>\u00a0for any two-axle or three-axle commercial vehicle between 8,001 and 10,000 pounds unladen. Refer to Chapter 13 for exceptions to the weight certificate requirement.<\/td><\/tr>
Section<\/span>Dealer\u2019s Certification<\/strong><\/td> Information Required<\/span>The dealer must complete the certification. In lieu of a smog certification for a new vehicle sold by a licensed California dealer. This section of the REG 397 certifies to the statement made in the Statement of Seller and Certificate of Cost sections of the form and certifies that the dealer has a valid franchise on file with DMV to sell new vehicles.<\/td><\/tr><\/tbody><\/table>
Note<\/span> The dealer may make corrections on any part of the REG 397\u00a0except<\/strong>\u00a0the odometer disclosure section. The dealer or the dealer\u2019s authorized employee\/agent who signed the dealer certification\u00a0must<\/strong>\u00a0approve the correction by initialing next to the correction. Refer to Chapter 5 for errors made in reporting the odometer mileage.<\/span><\/figcaption><\/figure>\n<\/body>\n\n\n
\n
A Statement to Record Ownership (REG 101)<\/a> form, when necessary to correct or clarify the owner\u2019s name and\/or address.<\/li>\n\n\n\n
Fees due based on the \u201cDate First Operated\u201d indicated on the REG 397.<\/li>\n\n\n\n
Required supporting documents, as shown in the Additional Information<\/strong> at the end of this section.<\/li>\n<\/ul>\n\n\n\n
Application for Registration of Multiple New Vehicles (REG 397A)<\/strong><\/p>\n\n\n\n
Dealers may use the REG 397A to report sales of identical<\/strong> new vehicles to the same<\/strong> registered owner.<\/p>\n\n\n\n
Note<\/span> The REG 397A does not<\/strong> provide operating indicia for the vehicles. Individual REG 397 forms must be submitted if operating indicia is needed.<\/span><\/p>\n\n\n\n
The REG 397A requirements are:<\/p>\n\n\n\n
\n
A maximum of 25 vehicles may be listed.<\/li>\n\n\n\n
All vehicles must <\/strong>be identical except<\/strong> for the last nine digits of the VIN, the equipment number, if any, and the odometer reading.<\/li>\n\n\n\n
The registered owner name and address, legal owner (lienholder) name and address, purchase price, and date of sale must<\/strong> be the same for all vehicles.<\/li>\n\n\n\n
The REG 397A must<\/strong> be completed by printing in ink or typed.<\/li>\n\n\n\n
All required printed names and signatures must<\/strong> be on the REG 397A.<\/li>\n<\/ul>\n\n\n\n
Additional Information<\/strong><\/p>\n\n\n\n
Cab and Chassis<\/strong>\u2014 An incomplete vehicle that requires the installation of a body to complete the vehicle.<\/p>\n\n\n\n
If the dealer installs a body on the cab and chassis received from the factory before the sale is complete, it is reported as a complete vehicle.<\/p>\n\n\n\n
If the dealer sells the cab and chassis to a buyer that never intends to install a body, the vehicle is reported as a chassis only or cab and chassis. Refer to the New Vehicles Altered Before Registration section in this chapter for application requirements.<\/p>\n\n\n\n
If the dealer installs a body provided by the customer, the vehicle is reported as a chassis only or cab and chassis and the application must include documentation for the body. Refer to the New Vehicles Altered Before Registration section in this chapter for application requirements.<\/p>\n\n\n\n
Courtesy Deliveries<\/strong>\u2014A new vehicle sold by an out-of-state dealer and delivered to the buyer by a California dealer . The application is processed the same as other dealer transactions. The California dealer completes the REG 397 and writes \u201cCourtesy Delivery\u201d on it. The vehicle must<\/strong> comply with California smog requirements and the California dealer must<\/strong> collect California sales tax. If the buyer was given the manufacturer\u2019s statement of origin by the selling dealer, it should be submitted with the application.<\/p>\n\n\n\n
Demonstrator Vehicles<\/strong>\u2014A Used Vehicle Certification (REG 496) <\/a>form must be submitted with the application. Only one co-owner signature is required.<\/p>\n\n\n\n
Note<\/span> A dealer who registers a new vehicle from his stock cannot<\/strong> charge a subsequent buyer any portion of the VLF.<\/span><\/p>\n\n\n\n
Exempt Agency Sales<\/strong>\u2014the dealer may give the REG 397 and supporting documents to the exempt agency. If submitted by a dealer, an Application for Exempt Registration (REG 5050) form completed by the exempt agency must accompany the REG 397.
<\/p>\n\n\n\n
Factory Deliveries<\/strong>\u2014A California dealer who sells a vehicle to be picked up by the buyer at the factory must complete a REG 397 and submit it to DMV. Process the application as usual.<\/p>\n\n\n\n
Foreign Resident In-Transit Permit<\/strong>\u2014A foreign visitor who prearranges to buy a new<\/strong> American-made automobile or motorcycle in California before entering the United States, may obtain a 30-day in-transit permit. This permit allows them to operate the vehicle in California for up to 30 days, without payment of registration fees or sales tax. Refer to Chapter 25<\/a> for permit requirements.<\/p>\n\n\n\n
Housecars<\/strong>\u2014A Miscellaneous Certifications (REG 256A) (PDF)<\/a> form with the Vehicle for Human Habitation section completed must be submitted in addition to the usual registration documents required for the application to determine the type of housecar being registered.<\/p>\n\n\n\n
Leased Vehicles<\/strong>\u2014The bank acquisition fee is not included when establishing the VLF classification. Refer to Chapter 3<\/a> for additional information.<\/p>\n\n\n\n
Motorhomes<\/strong>\u2014The length and width of a new motorhome must <\/strong>be entered on the REG 397 or submitted on a REG 256. Motorhomes that do not<\/strong> exceed 45 feet<\/strong> (540 inches) in the overall length or 8.5 feet<\/strong> (102 inches) in width may be registered in California (VC \u00a7\u00a735100 and 35400).<\/p>\n\n\n\n
Rollbacks and Unwinds (VC \u00a75901)<\/strong>\u2014A rollback<\/strong> occurs when:<\/p>\n\n\n\n
\n
A buyer purchases a vehicle from a dealer, operates it on the customer copy of the report of sale, and returns the vehicle to the dealer.<\/li>\n\n\n\n
Financing is rejected for a buyer so a second contract is completed with a cosigner, another name added, or a new buyer.<\/li>\n<\/ul>\n\n\n\n
The report of sale cannot<\/strong> be voided on rollbacks. All fees due, including any transfer fees, are payable upon the date of the first retail sale.<\/p>\n\n\n\n
If a dealer sells a vehicle to a purchaser whose financing is rejected (requiring a new contract) and the replacement contract has a cosigner, another party added, or a new purchaser, the application is a rollback.<\/p>\n\n\n\n
An unwind<\/strong> occurs when the report of sale document is completed by the dealer but must be voided because the sale was not consummated and the buyer never took delivery. Refer to Chapter 11 for additional information.<\/p>\n\n\n\n
Vehicle to be Altered Before Registration<\/strong>\u2014The dealer may give the application copy of the REG 397 to the purchaser when a new vehicle will be altered before it is registered. Refer to the New Vehicles Altered Before Registration section of this chapter for registration.<\/p>","protected":false},"featured_media":0,"parent":13633,"menu_order":6,"template":"","dmv_task":[11],"dmv_functional_page_type":[64],"dmv_handbook_category":[895,595],"class_list":["post-13651","dmv_handbook","type-dmv_handbook","status-publish","hentry","dmv_task-educational","dmv_functional_page_type-informational","dmv_handbook_category-new-vehicles-sold-by-california-dealers","dmv_handbook_category-vehicle-industry-reg-procedures-manual"],"featured_image_src":null,"yoast_head":"\n6.025 New Vehicle Sales by a California Dealer (VC \u00a7\u00a74150, 4150.5, 4456, 5901, and 11714) - California DMV<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dmv.ca.gov\/portal\/es\/handbook\/vehicle-industry-registration-procedures-manual-2\/new-vehicles-sold-by-california-dealers\/new-vehicle-sales-by-a-california-dealer\/\" \/>\n<meta property=\"og:locale\" content=\"es_MX\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6.025 New Vehicle Sales by a California Dealer (VC \u00a7\u00a74150, 4150.5, 4456, 5901, and 11714) - California DMV\" \/>\n<meta property=\"og:description\" content=\"California dealers must submit to DMV a completed Application for Registration of New Vehicle (REG 397) form or a Multiple Vehicle Report of Sale (REG 397A) form for all new vehicles sold by the dealer with any supporting documents and the fees due within 20 days to avoid penalties and an administrative service fee (ASF). 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